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Excellent Teaching and Learning Every Day

Conference Volunteers

Volunteers support Learning Forward staff and host committee with Annual Conference activities by assisting the host committee with registration, hospitality, publicity, student presence, program execution, exhibits, sponsors, and operations. Each conference host committee recruits volunteers 12 - 18 months prior to the conference convening. 

Click on the link to sign up to become a conference volunteer:

Volunteer Roles and Responsibilities

Registration Volunteer
Registration volunteers are responsible for welcoming attendees and distributing registration materials. Attendees will expect you to have the answer to everything, so familiarize yourself with the conference schedules, the Conference Onsite Guide, the conference mobile app, room locations, etc.

Volunteer Check-In/Supply Room
Volunteer Check-In/Supply Room volunteers are responsible for checking out supplies to presenters and/or checking in volunteers as they report for duty. This assignment is best done by an administrative assistant who can stay on duty at this post for consecutive days.

Hospitality Table Volunteer
Hospitality volunteers need to be very familiar with the conference schedule; special events, restaurants, and other items that you believe will contribute to an overall positive conference experience including information about the conference for first-time attendees.

Exhibit Hall Volunteer
Exhibit Hall volunteers are responsible for checking in and assisting exhibitors and encouraging participants to visit the Hall.

Traffic Direction Volunteer
Traffic Direction volunteers are responsible for giving directions to conference attendees at posts throughout the conference facility. Attendees will expect you to have the answer to everything, so familiarize yourself with the conference schedules, the Conference Onsite Guide, the conference mobile app, room locations, etc.

Social Media Volunteer
These volunteers must be experienced "Tweeters" who are knowledgeable about tweeting protocol and Twitter best practices (use of hash tags, re-tweeting and attribution, etc.). Volunteers must be on site for the duration of the conference. Volunteers will not be tweeting as official representatives of Learning Forward but will coordinate with Learning Forward staff to ensure consistency of message.

Centerpiece Assembly Volunteer
Centerpiece Assembly Volunteers are responsible for assisting host committee members to assemble all table centerpieces for tables in the conference general session.

Table Facilitator Volunteer
Table Facilitators will be responsible for leading discussions at their tables during general sessions. During each general session, someone on stage or the announcer will explain what the discussion topics will be and give directions for leading the discussions. Table Facilitators should be outgoing people who are comfortable leading and facilitating conversations.